Office Administrator

Location: Oxfordshire, some flexibility for home working depending on the nature of the work 

Full time, 35 hours per week. Part time or job share considered. 

£23,500 - £25,000 (pro rata if part time or job share) + 10% pension contribution

28 days holiday per year plus bank holidays

The Hurlingham Polo Association is the governing body for polo in the UK, Ireland and many other countries throughout the world. The HPA is responsible for the regulations and rules under which the game is played. This includes the handicapping of anyone playing in the U.K. or Ireland, and the fixtures list. The HPA also promotes polo generally and provides support to the affiliated clubs in the UK and Ireland and overseas associations.

We are currently seeking for the role of Office Administrator to act as the first point of contact for telephone and email enquiries into the HPA office and ensure these queries are provided to the right person and responded to in a timely fashion. The role is also to ensure the smooth running of processes required to run polo in the UK, predominantly processing equine passports from first enquiries to completion. Managing required information for UK domestic tournaments, working with polo clubs, and supporting the team on the processing required for the endorsement of work visas.  

• The ideal candidate will have some experience of working in an office and good knowledge of Microsoft software (word, excel, outlook, teams etc). 

• They will have good attention to detail and be able to follow processes methodically with excellent attention to detail. 

• They will have good customer service skills and manner on the phone and in written emails. 

• They will be used to working as part of a team and collaboratively.

• They should have a can-do attitude as we are a small team and you never know what jobs come along! 

• They should have some knowledge of equestrian sport and interest in polo.

Knowledge of polo is desirable.  

The HPA office is a small friendly team based in a barn conversion near Kirtlington in Oxfordshire with free parking, not easily accessed by public transport. The office is very dog friendly and so you will need to be comfortable around loose dogs. You can bring your own well-behaved dog to the office. 

This role is office based 9am – 5pm Monday to Friday. Some weekend working may sometimes be required (e.g. for events) but time off in lieu (TOIL) will be provided for each day or half day worked over a weekend. Part time or job share considered. 

Please see full role description here for further information.

How to Apply

Closing date: 9am Tuesday 19 May 2026 but we encourage you to apply as early as possible as CV’s will be reviewed as they are submitted. 

Online interviews for shortlisted candidates will take place in the week commencing Tuesday 26 May with face-to-face interviews on Thursday 4 June 2026. 

To apply, please send a copy of your CV, together with a covering letter outlining your suitability for the role, by email to: karen.irving@hpa-polo.co.uk with Office Administrator in the email subject line. Please provide details of your notice period, where applicable.   STRICTLY NO AGENCIES