Office & Accounts Administrator

This is a varied and hands-on role combining office administration with accounting duties. We’re looking for someone who is highly organised, adaptable, and eager to take on new challenges in a fast-paced environment. You’ll be responsible for key areas of office operations including customer communication, export documentation, logistics coordination, and financial record keeping.

Key Responsibilities:

Office Administration

• Prepare and manage export documentation and liaise with couriers and freight companies.

• Handle logistics coordination for international shipments.

• Answer telephone calls and respond to customer enquiries in a professional and friendly manner.

• Provide support across general office operations and ensure smooth day-to-day running.

Accounts Administration

• Process and reconcile sales invoices, purchase orders, and payments.

• Maintain accurate financial records including accounts payable and receivable.

• Assist in preparing monthly, quarterly, and annual financial reports.

• Monitor and manage stock-related transactions in relation to accounts.

What We’re Looking For:

• Excellent organisational skills and the ability to prioritise tasks efficiently.

• A versatile and proactive attitude, with the ability to learn new systems and procedures.

• Strong communication and interpersonal skills – confident handling both phone and email correspondence.

• Proven experience in bookkeeping or accounting roles.

• Familiarity with Sage 50 accounting software.

• Proficiency in Excel and other office tools.

• High attention to detail and problem-solving capabilities.

Preferred Experience: 

• Experience in logistics, exports, or a similar administrative function.

• Strong working knowledge of UK VAT and tax procedures.

Schedule: Full-Time (40 hours)

Monday - Friday (On site) 

LOCATION: Newburn Riverside, Newcastle Upon Tyne

Send CV and cover letter to Carl Doogan, General Manager at carl@equineproducts-ukltd.com  STRICTLY NO AGENCIES